The Authorization is given to the employees for the maximum amount permitted per transaction in SAP. The tolerance group for Employees determines the maximum document amount the employees are authorized to post. The maximum amount can enter as a line item in a Vendor account or customer account.
A tolerance group is created and assigned to the employees.
Steps to Define Tolerance group for employees:-
Transaction Code for Define Tolerance Group for Employees:- OBA4
IMG Menu Path:- SAP Implementation Guide –> Financial A/C –> G/L Accounting –> Business transactions –> Open Item Clearing –> Clearing Differences –> Define tolerance group for employees
Step 1:– Enter T-Code SPRO in the Command Field of the SAP Easy Access Menu Screen and press enter key on the Keyboard.
Step 2:- Click on SAP Reference IMG
Step 3:– Follow the navigation as per the below screenshot.
Step 4:- Click on New entries
Step 5:- In the next screen, update the following data to configure the tolerance group for employees.
1. Group:- Enter four digits unique code
2. Company code:- Enter the appropriate company code that you wants to define the tolerance group, and currency will be automatically updated
3. Amount per document:- Enter the maximum document amount the employees are authorized to post
4. Amount per open item account item:– Enter the maximum amount the employees are authorized to process the open items
5. Cash discount per line item:- Enter the maximum cash discount percentage the employee can grant per line item
6. Permitted payment difference:- Enter the amount that is permitted for payment difference in the Revenue and expense field
7. Percentage:- Enter the percentage that is permitted for the payment difference.
Step 5:- After maintaining all the required information, click on the save icon.
Thus tolerance group for employees is successfully configured.