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Asset Accounting Integration with General Ledger Accounting (FI – AA)

Asset Accounting Integration with General Ledger Accounting

The following steps guides how to integrate asset accounting with the general ledger accounting in SAP step by step.

General Ledger Accounting Definition: – General Ledger (G/L) possess financial accounts of balance sheet and P&L statements. General ledger contains a number of sub ledgers such as Accounts payable, Accounts receivable, Asset accounting, Travel management and bank accounting.

Step 1:-  Define how depreciation areas post to general ledger

Access the transaction using the following navigation options.

SAP IMG Path: – SPRO > IMG (F5) > Financial accounting > asset accounting > integration with the general ledger accounting > define how depreciation areas post to general ledger

Enter chart of depreciation key and press enter.

chart of depreciation key

“Change view “define depreciation areas“: overview screen, 

Asset Accounting Integration with General Ledger Accounting (FI - AA)

Step 2: – Assign G/L Accounts: – 

In this configuration step we are assigning the depreciation accounts, special reserve accounts and balance sheet accounts for asset accounting.

Access the transaction using the following navigation options

SAP IMG Path: – SPRO >IMG > Financial Accounting > Asset Accounting > Integration with General Ledger > Assign General Ledger Accounts
Transaction Code: – AO90

chart of depreciation

Step 3: – Specify Posting Key for Asset Posting

In this step we define posting keys for automatic posting when postings are done for fixed asset accounts.

Access the transaction using one the following navigation options.

SAP IMG Path:  – SPRO > IMG > Financial accounting > Asset Accounting > Integration with General Ledger Accounting > Specify Posting Key for Asset Posting 
Transaction Code: – OBYD

Asset Accounting Integration with General Ledger Accounting (FI - AA)

Assign posting keys by selecting transaction (note: posting keys are independent of chart of accounts (COA).)

asset accounting posting key

Step 4: – Change the Field Status Variant of the Asset G/L Accounts

Access the transaction using the following navigation options.

SPRO > IMG  > Financial accounting > Asset Accounting > Integration with General Ledger Accounting > Change the Field Status Variant of the Asset G/L Accounts.

Change the Field Status Variant of the Asset GL Accounts

By selecting “define field status variants”  we can control which fields are contained in the entry screens of posting transaction, which fields are required,optional, suppress entry fields.

Field Status Variant of the Asset GL Accounts

Step 5: – Specify Financial Statement Version for Asset Reports

In this configuration step we specify which financial statement version is to use  as a default per depreciation area.

Access the transaction using the following navigation options.

SPRO > IMG  > Financial accounting > Asset Accounting > Integration with General Ledger AccountingSpecify Financial Statement Version for Asset Reports

Transaction Code: – OAYN

Select company code and double click on “Assign financial statement version”

Assign financial statement version

Assign financial statement version for depreciation areas. we can assign different financial statement version for depreciation areas.

Assign financial statement version to cod

Choose save icon to save the data.

Step 6: – Specify Document Type for Posting of Depreciation

SPRO > IMG  > Financial accounting > Asset Accounting > Integration with General Ledger Accounting > Post Depreciation to the General Ledger > Specify Document Type for Posting of Depreciation

Specify Document Type for Posting of Depreciation

Step 7: – Document Type for Cross-Company Code Cost Accounting in External CoCode

SPRO > IMG  > Financial accounting > Asset Accounting > Integration with General Ledger Accounting > Post Depreciation to the General Ledger > Document Type for Cross-Company Code Cost Accounting in External CoCode.

Document Type for Cross-Company Code Cost Accounting in External CoCode

Step 8: – Specify intervals and posting rules:

 In this step we define how often depreciation is posted i.e monthly, bi-monthly, quarterly, semi-annual or annual postings.

SPRO > IMG  > Financial accounting > Asset Accounting > Integration with General Ledger Accounting > Post Depreciation to the General Ledger > Specify intervals and posting rules.

Select company code and double click on “posting rule”

Specify intervals and posting rules

Select appropriate period as per your business requirements.

posting rules

Choose save button to the configured data. Successfully asset accounting is integrated with General ledger (GL).