You can define and maintain account groups for suppliers/vendors as per various requirements of an organization.

When you are creating vendor accounts in the SAP S4 Hana system, you must specify vendor account groups for vendor accounts.

The Vendor Account Groups determines

  • The number range intervals for vendor accounts
  • Type of number assignment, whether is number is assigned internally by the system or externally by the user
  • Type of Account – whether it is a one account
  • Field status for customer accounts, which fields are to be filled and optional when you are creating customer accounts.

How to Define Vendor Account Groups in SAP S4 Hana

You can define vendor account groups in the SAP S4 Hana system by using the following navigation methods

  • Transaction code: OBD3
  • SAP IMG Path: SAP Customizing Implementation Guide > Financial Accounting > Accounts Receivable and Accounts Payable > Vendor Accounts > Master Data > Preparation for Creating Vendor Master Data > Define Account Groups with Screen Layout (Vendors)

Refer below step-by-step procure to define vendor account groups in SAP S4 Hana

Step 1: Enter transaction code “OBD3” in the SAP command field

SAP Transaction code OBD3 to create vendor account groups

Step 2: In the next screen change view “Vendor Account Groups” overview, which displays a list of existing vendor account groups in the SAP system. From this screen, you can create new vendor account groups by using the new entries function or by copying from existing vendor account groups.

In this scenario, we are going to define vendor account groups by the new entries function. Click on the “New Entries” option

Create vendor account groups in SAP Hana

Step 3: On new entries of the vendor account groups screen, update the following

  • Group: Enter the key that defines as vendor account group in the SAP system

General Data

  • Meaning: Update the name of the vendor account group
  • One-Time Account – Check this field only if this account group is used for one-time accounts

Define Vendor Account Group in SAP Hana

After maintaining details for group and meaning fields, double click on Company Code Data.

Step 4: In the next screen, Maintain the field status group overview – double click on “Account Assignment”

Account assignment in vendor account group

Step 5: Under Account Management – Field status group, make the required fields for

  • Reconciliation Account
  • Sort Key

Account management - Vendor Account Groups

Click on Next Group – Payment Transactions

Step 6: Under the payment transactions, field status group, make the Terms of Payment as a required entry.

Payment transacations - account group in SAP hana

After maintaining all the required details for the vendor account group, click on the Save option to save the details.