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SAP Financial Accounting Configuration Steps

Financial Accounting Configuration

Enterprise Structure Configuration Settings

Enterprise Structure :- The SAP Financial Accounting enterprise structure is organisational structure that represent an enterprise structure in SAP and Enterprise Structure is the key building block to the entire organisation.

Below are the Steps of Enterprise Structure Settings and configuration 

  1. Define Company
  2. Define Company Code
  3. Assign Company Code to Company
  4. Define Business Area
  5. Define Functional Area
  6. Define Credit Control Area
  7. Assign Company Code to Credit Control Area

Step 1 :- Define Company

SAP Menu Path :- SPRO –> IMG –> Enterprise Structure –> Definition –> Financial Accounting –> Define Company

Transaction Code :- OX15

Define Company

 Step 2 :-  Define Company Code

 SAP Menu Path :- SPRO –> IMG –> Enterprise Structure –> Definition –> Financial Accounting –> Edit, Copy, Delete, Check Company Code

Financial Accounting Configuration in SAP step by step | SAP FICO

Step 3 :- Assign Company Code to Company

Sap Menu Path :- SPRO –> IMG –> Enterprise Structure –> Assignment –> Financial Accounting –> Assign Company Code to Company

Transaction Code :- OX16

Assign Company code to Company SAP

 Step 4 :- Define Business Area

 SAP Menu Path :- SPRO –> IMG –> Enterprise Structure –> Definition –> Financial Accounting –> Define Business Area

Transaction Code :- OX03

Define Business Area SAP

 Step 5 :- Define Functional Area

 SAP Menu Path :– SPRO –> IMG –> Enterprise Structure –> Definition –> Financial Accounting –> Define Functional Area

Define Functional Area SAP

 Step 6 :- Define Credit Control Area

 SAP Menu Path :- SPRO –> IMG –> Enterprise Structure –> Definition –> Financial Accounting –> Define Credit Control Area

Transaction Code :- OB45

Define Credit Control Area

 Step 7 :- Assign Company Code to Credit Control Area

Sap Menu Path :- SPRO –> IMG –> Enterprise Structure –> Assignment –> Financial Accounting –> Assign Company Code to Credit Control Area

Financial Accounting Configuration in SAP step by step | SAP FICO

 

Financial Accounting Global Settings Configuration Steps 

Step 1 :- Define Fiscal year

Step 2 :-  Assign Company Code to Fiscal Year variant

Step 3 :- Define variant for opening Posting period

Step 4 :-  Define Variant for open and close posting period

Step 5 :-  Assign Variant to Company code

Step 6 :- Define Field status variant

Step 7 :-  Assign Company code to Field Status Variants

Step 8 :- Define Posting Keys

Step 9 :- Define Document types

Step 10 :- Define Document Number Range

Step 11 :- Define Tolerance group for Users

 

Step 1 :- Define Fiscal year

SAP Path :- SPRO –> IMG –> Financial Accounting –> Financial Accounting Global Settings –> Fiscal Year –> Maintain Fiscal year variant

Transaction Code :- OB29

Maintain Fiscal year variant
 
 Step 2 :- Assign Company Code to Fiscal Year variant

SAP Path :- SPRO –> IMG –> Financial Accounting –> Financial Accounting Global Settings –> Fiscal Year –> Assign Company Code to Fiscal Year variant

Transaction Code :- OB37

Assign Company Code to Fiscal Year variant
 
Step 3 :- Define variants for opening Posting period

SAP Path :– SPRO –> IMG –> Financial Accounting –> Financial Accounting Global Settings –> Documents –> Posting Period –> Define variants for opening Posting period

Transaction Code :- OBBO

Define variants for opening Posting period

 Step 4 :- Define Variant for open and close posting periods

SAP Path :- SPRO –> IMG –> Financial Accounting –> Financial Accounting Global Settings –> Documents –> Posting Period –> open and close posting periods

Transaction Code :- OB52

open and close posting periods SAP

 Step 5 :- Assign Variants to Company code

SAP Path :- SPRO –> IMG –> Financial Accounting –> Financial Accounting Global Settings –> Documents –> Posting Period –> Assign Variants to Company code

Transaction Code :- OBBP

Assign Variants to Company code sap

 Step 6 :- Define Field status variants

SAP Path :- SPRO –> IMG –> Financial Accounting –> Financial Accounting Global Settings –> Documents –> Line Item –> Controls –> Define Field status variants 

Transaction Code :- OBC4

Define Field status variant

Step 7 :- Assign Company code to Field Status Variants 

SAP Path :- SPRO –> IMG –> Financial Accounting –> Financial Accounting Global Settings –> Documents –> Line Item –> Controls –>   Assign Company code to Field Status Variants

Transaction Code :- OBC5

Assign Company code to Field Status Variants SAP

 

Step 8 :- Define Posting Keys

SAP Path :- SPRO –> IMG –> Financial Accounting –> Financial Accounting Global Settings –> Documents –> Line Item –> Controls –>   Define Posting Keys

Transaction Code :- OB41

Define Posting Keys SAP

 Step 9 :- Define Document types

SAP Path :- SPRO –> IMG –> Financial Accounting –> Financial Accounting Global Settings –> Documents –> Document Header –> Define Document types

Transaction Code :- OBA7

Define Document Types SAP

 

Step 10 :- Define Document Number Range

SAP Path :– SPRO –> IMG –> Financial Accounting –> Financial Accounting Global Settings –> Documents –> Document Header –>Document Number Range –> Define Document Number Range

Transaction Code :- OBA7

Define Document Number Range SAP

Step 11 :- Define Tolerance group for Users

SAP Path :- SPRO –> IMG –> Financial Accounting –> Financial Accounting Global Settings –> Documents –> Line Item –> Controls –>   Define Tolerance group for Users

Transaction Code :- OBA4

Define Tolerance group for Users

 

General Ledger Accounting Configuration Steps

General Ledger Accounting :- The General ledger accounting is the complete record of all business transactions. 

GL Accounting Configuration Steps :-

  • Step-1 :- Define Chart of Accounts
  • Step-2 :-Assign Company Code to Chart of Accounts
  • Step 3 :- Define Account Groups
  • Step 4 :- Define Retained Earning Account
  • Step 5 :- Creation of GL Master Records
  • Step 6 :- Define Tolerance Group for GL Account
Step 1 :- Define Chart of Accounts

SAP Path :- SPRO -> IMG –> Financial accounting –> General ledger Accounting –> GL Accounts –> Master Data–> Preparations –> Edit Chart of Accounts list

Transaction Code :- OB13

CHART OF ACCOUNTS SAP

Step-2 :-Assign Company Code to Chart of Accounts

SPRO -> IMG –> Financial accounting –> General ledger Accounting –> GL Accounts –> Master Data–> Preparations –> Assign Company Code to Chart of Accounts

Transaction Code :- OB62

Assign Company Code to Chart Of Accounts SAP

Step 3 :- Define Account Groups

SAP Path :- SPRO -> IMG –> Financial accounting –> General ledger Accounting –> GL Accounts –> Master Data–> Preparations –> Define Account Groups

Transaction Code :- OBD4

Define Account Group SAP

Step 4 :- Define Retained Earnings Account 

SAP Path :- SPRO -> IMG –> Financial accounting –> General ledger Accounting –> GL Accounts –> Master Data–> Preparations –> Define Retained Earnings Account 

Transaction Code :- OB53

Define Retained Earnings Account

Step 5 :- Creation of GL Master Records

SAP Path :- SPRO -> IMG –> Financial accounting –> General ledger Accounting –> GL Accounts –> Master Data–> Preparations –> GL Account Creation and Processing –> Edit G/L Account 

Transaction Code :-  FS00

edit gl Account centrally SAP

Step 6 :- Define Tolerance Group for GL Account

SAP Path :- SPRO -> IMG –> Financial accounting –> General ledger Accounting –> Business transactions –> Open Item Clearing –> Clearing Differences –> Define Tolerance Groups for GL Accounts

Transaction Code :- OBA0

Define Tolerance Groups for GL Accounts SAP

Accounts Payable Configuration Steps :-

Accounts Payable Overview :- Accounts Payable is a Subsidiary Ledger account. Accounts payable records and manages accounting data for all vendors. When  postings are made in Accounts Payable simultaneously recorded in the General ledger account.

Steps in Accounts Payable Configuration are as follows

  1. Step 1 :- Creation of Vendor Account Groups
  2. Step 2 :- Create number range for vendors account 
  3. Step 3 :- Assign number range to vendor account groups
  4. Step 4 :- Define tolerance group for vendor
  5. Step 5 :- Creation of vendor master
  6. Step 6 :- Creation of GL as Reconciliation Accounts
  7. Step 7 :- Document types and no. ranges
  8. Step 8 :- Vendor Payment Terms
  9. Step 9 :- Automatic Payment Program

 

Step 1 :- Creation of Vendor Account Groups

SAP Path :SPRO –> Financial accounting –> Accounts Receivable and Accounts Payable –> Vendor Accounts –>Master data –> preparation for creating vendor master data –> Define Account Groups with Screen Layout (Vendors)

Transaction Code :- OBD3

Define Account Groups with Screen Layout

Step 2 :- Create number ranges for vendors account

SAP Path :- SPRO –> Financial accounting –> Accounts Receivable and Accounts Payable –> Vendor Accounts –> Master data –> Preparation for creating vendor master data –> Create number ranges for vendors account

Transaction Code :- XKN1

Create number ranges for vendors account

 Step 3 :- Assign Number Range to Vendor Account Groups

SAP Path :SPRO –> Financial accounting –> Accounts receivable and accounts payable –> Vendor Accounts –>Master data –> preparation for creating vendor master data –> Assign Number Range to Vendor Account Groups

Transaction Code :- OBAS

Assign Number Range to Vendor Account Groups

Step 4 :- Define tolerance group for vendors

SAP Path :SPRO –> Financial accounting –> Accounts receivable and accounts payable –> Business transactions –> Outgoing payments –> Manual outgoing payments –> Define Tolerances (Vendors)

Transaction Code :- OBA3

Define tolerance group for vendors

 Step 5 :- Creation of Vendor Master

SAP Path :- SAP Menu –> Accounting –> Financial Accounting –> Account payable –> Master Records –> Maintain Centrally –> Create 

Transaction Code :- XK01

 Create Vendor Master

Step 6 :- Creation of GL as Reconciliation Accounts ( Sundry Creditors )

SAP Menu Path:- SAP Menu  –> Accounting –> Financial Accounting –> General Ledger –> Master Records –> Individual Processing  –> Create Centrally

Transaction Code :- FS00

edit gl Account centrally SAP

Step 7 :-Document types and no. Ranges  ( KZ, KR, KA )

SAP Menu Path :– SPRO –> IMG –>Financial Accounting –>Financial Accounting Global Setting –>Document–>Document Number ranges –> Define Document Number Ranges

Transaction Code :- FBN1

Define Document Number Range..

Step 8 :- Vendor Payment Terms

SAP Menu Path:- IMG –> Financial Accounting –> Accounts Receivable & Accounts Payable –> Business Transactions –> Outgoing Invoices/Credit Memos –> Maintain Terms of Payment

Transaction Code :- OBB8

Maintain Terms of Payment

Step 9 :- Automatic Payment Program

Menu Path:– IMG –> Financial Accounting –> Accounts Receivable & Payable –> Business Transactions –> OutgoingPayments –> Automatic Outgoing Payments –> Payment method/Bank Selection for Payment program

Transaction Code :- FBZP

Automatic Payment program

 

Accounts Receivable

SAP FICO Accounts Receivable Configuration Steps

  • Step 1 :- Creation of Customer Account Group
  • Step 2 :- Create Number Ranges for for Customer Accounts
  • Step 3 :- Assign Number range to Customer Accounts groups
  • Step 4 :- Define tolerance group for Customer
  • Step 5 :- Creation of GL Reconciliation Accounts ( Sundry Debtors )
  • Step 6 :- Creation of Customer master records
  • Step 7 :- Document types and Number range ( DR, DZ, DA )
  • Step 8 :- Bill of Exchange
  • Step 9 :- Dunning

 

Step 1 :- Creation of Customer Account Group :- 

SAP Path :– SPRO –> Financial Accounting –> Accounts Receivable and Accounts Payable –> Customer Accounts –> Master Data –> Preparation for creating customer master data –> Define Account Groups with Screen layout ( Customer )

Transaction Code :- OBD2

Define Account Groups with Screen Layout

Step 2 :- Create Number Ranges for  Customer Accounts

SAP Path :– SPRO –> Financial Accounting –> Accounts Receivable and Accounts Payable –> Customer Accounts –> Master Data –> Preparation for creating customer master data –> Create Number Ranges for Customer Accounts

Transaction Code : XDN1

Create Number Ranges for Customer Accounts

Step 3 :- Assign Number range to Customer Accounts groups :-

SAP Path :– SPRO –> Financial Accounting –> Accounts Receivable and Accounts Payable –> Customer Accounts –> Master Data –> Preparation for creating customer master data –> Assign Number ranges to Customer Accounts groups

T Code :- SPRO

Assign Number range to Customer Accounts groups

Step 4 :- Define tolerance group for Customer :-

SAP Path :– SPRO –> Financial Accounting –> Accounts Receivable and Accounts Payable –> Business Transactions –> Incoming payments –> Manual incoming payments –> Define Tolerance ( Customer )

T Code :- OBA3

Define tolerance group for Customer

Step 5 :- Creation of GL Reconciliation Accounts ( Sundry Debtors )

SAP Menu Path:- SAP Menu  –> Accounting –> Financial Accounting –> General Ledger –> Master Records –> Individual Processing  –> Create Centrally

Transaction Code :- FS00

edit gl Account centrally SAP

Step 6 :- Creation of Customer master records

SAP Menu Path :- SAP Menu –> Accounting –> Financial Accounting –> Accounts Receivable –> Master Records –> Create

T Code :- XD01

Creation of Customer master records

Step 7 :- Document types and Number range ( DR, DZ, DA )

SAP Menu Path :– SPRO –> IMG –>Financial Accounting –>Financial Accounting Global Setting –>Document–>Document Number ranges –> Define Document Number Ranges

Transaction Code :- FBN1

Define Document Number Range..

Step 8 :- Bill of Exchange :-

SAP Menu Path :- SPRO –> IMG –> Financial Accounting –> Bank Accounting –> Business Transactions –> Bills of Exchange Transactions –> Bills of exchange receivable –> Define Alternative recon a/c for bills of exchange

Transaction Code :- OBYN

Step 9 :- Dunning :-

SAP Path :– SPRO –> Financial Accounting –> Accounts Receivable and Accounts Payable –> Business Transactions –>Dunning –> Basic Settings for Dunning –> Define Dunning Area

Transaction Code :- OB61

Dunning

 

Asset Accounting

 

Asset Accounting Overview:- Asset Accounting is an important module in SAP and manages assets of an organisation by master records. Asset accounting is a sub ledger to the SAP FI module for managing the Asset records.

 SAP Asset Accounting Configuration Steps :-

  • Step 1 :- Copy Reference Chart of Depreciation/ Depreciation Area
  • Step 2 :- Assign Chart of Depreciation to Company Code
  • Step 3 :- Specify Account Determination
  • Step 4 :- Create screen Layout Rule
  • Step 5 :- Define Number range Interval
  • Step 6 :- Define Asset Classes
  • Step 7 :- Determine Depreciation area in the Asset Class
  • Step 8 :- Assignment of General Ledger Accounts
  • Step 9 :- Specify Intervals and Posting Rules
  • Step 10 :- Define Screen Layout for Asset master data
  • Step 11 :- Define Screen Layout for Asset Depreciation Areas
  • Step 12 :- Define Depreciation Methods
  • Step 13 :- Maintain Depreciation keys
  • Step 14 :- Depreciation Run
  • Step 15 :- Create Asset Master

 Step 1 :- Copy Reference Chart of Depreciation/ Depreciation Area

SAP Menu Path :- SPRO –> Financial Accounting –> Asset Accounting –> Organisational Structure –> Copy Reference Chart of Depreciation/ Depreciation Area

T code :- EC08

Step 2 :- Assign Chart of Depreciation to Company Code

SAP Menu Path :– SPRO –> Financial Accounting –> Asset Accounting –> Organisational Structure –>Assign Chart of Depreciation to Company Code

T Code :- OAOB

 Step 3 :- Specify Account Determination

SAP Menu Path :- SPRO –> Financial Accounting –> Asset Accounting –> Organisational Structure –> Asset Classes –> Specify Account Determination

 Step 4 :- Create screen Layout Rule

SAP Menu Path :– SPRO –> Financial Accounting –> Asset Accounting –> Organisational Structure –> Asset Classes –> Create screen Layout Rule

 Step 5 :- Define Number range Interval

SAP Menu Path :– SPRO –> Financial Accounting –> Asset Accounting –> Organisational Structure –> Asset Classes –> Define Number range Interval

T Code :- AS08

 Step 6 :- Define Asset Classes

SAP Menu Path :– SPRO –> Financial Accounting –> Asset Accounting –> Organisational Structure –> Asset Classes –> Define Asset Classes

T Code :- OAOA

Step 7 :- Determine Depreciation area in the Asset Class

SAP Menu Path :– SPRO –>IMG –> Financial Accounting –> Asset Accounting –> Valuation –> Determine Depreciation area in the Asset Class

T Code :- OAYZ

 Step 8 :- Assignment of General Ledger Accounts

SAP Menu Path :- SPRO –>IMG –> Financial Accounting –> Asset Accounting –> Integration with General Ledger –> Assign General Ledger Accounts

T Code :- AO90

 Step 9 :- Specify Intervals and Posting Rules

SAP Menu Path :- SPRO –>IMG –> Financial Accounting –> Asset Accounting –> Integration with General Ledger –> Post Depreciation to General Ledger –> Specify Intervals and Posting Rules

T Code :- OAYR

 Step 10 :- Define Screen Layout for Asset Master data

 SAP Menu Path :- SPRO –>IMG –> Financial Accounting –> Asset Accounting –> Master Data –> Screen Layout –> Define Screen Layout for Asset Master data

 Step 11 :- Define Screen Layout for Asset Depreciation Areas

 SAP Menu Path :– SPRO –>IMG –> Financial Accounting –> Asset Accounting –> Master Data –> Screen Layout –> Define Screen Layout for Depreciation Areas

T Code :-  AO21

 Step 12 :- Define Depreciation Methods

  • Define Base methods
  • Define Decline Balance Methods
  • Define Multi Level methods

SAP Menu Path :– SPRO –>IMG –> Financial Accounting –> Asset Accounting –>Depreciation –> Valuation methods –>Depreciation  Key –> Calculation methods –> Define Base methods

SAP Menu Path :- SPRO –>IMG –> Financial Accounting –> Asset Accounting –>Depreciation –> Valuation methods –>Depreciation  Key –> Calculation methods –> Define Decline Balance Methods

SAP Menu Path :- SPRO –>IMG –> Financial Accounting –> Asset Accounting –>Depreciation –> Valuation methods –>Depreciation  Key –> Calculation methods –> Define Multi Level methods

 Step 13 :- Maintain Depreciation keys

SAP Menu Path :- SPRO –>IMG –> Financial Accounting –> Asset Accounting –>Depreciation –> Valuation methods –>Depreciation  Key –> Maintain Depreciation Key

T Code :- AFAMA

 Step 14 :- Depreciation Run :-

SAP Menu Path :- SPRO –>IMG –> Financial Accounting –> Fixed Assets –> Periodic Processing –> Depreciation Run –> Execute

T Code :- AFAB

 Step 15 :- Create Asset Master

SAP Menu Path :-  SAP Menu –> Accounting –> Financial Accounting –> Fixed Assets –> Asset –> Create

T Code :- AS01

 

 Bank Accounting

Bank Accounting :- Bank account is an important module in SAP fi which  is used to handle accounting transactions  that you process with your bank. Bank Accounting  includes the management of organisation Bank Master data and processing of incoming and outgoing payments.

Bank Accounting Configuration Steps :-

Step 1 :- Define House Banks

Step 2 :-  Create Bank Key

Step 3 :- Electronic Bank Statement Configuration

  • Creation of Accounts Symbols
  • Assign Accounts to Accounts symbols
  • Create Keys for Posting Rules
  • Define Posting Rules
  • Create Transaction Type
  • Assign External Transaction Types to Posting Rules
  • Assign Bank Accounts to Transaction Types

Step 4 :- Manual Bank Statement

Step 5 :- Define Posting Keys  and Posting Rules for Check Deposit

Step 6 :- Create and Assign Business Transactions

Step 7 :- Define Variants for Check Deposit

Step 1 :- Define House Banks

Menu Path :– SPRO –> IMG –> Financial Accounting –> Bank Accounting –> Bank Accounts –> Define house banks

Transaction Code :- FI12

Define House Banks

Step 2 :-  Create Bank Key

SAP Menu Path :- SAP Menu –> Accounting –> Financial Accounting –> Accounts Receivable –> Master Records –> Bank –> Create ( Create bank Key )

Transaction Code :- FI01

Create bank Key SAP

Step 3 :- Electronic Bank Statement Configuration

Sap Menu Path :- SPRO –> IMG –> Financial Accounting –> Bank Accounting –> Business Transactions –> Payment Transactions –> Electronic Bank Statement –> Make Global Settings for Electronic Bank Statement

  • Creation of Accounts Symbols
  • Assign Accounts to Accounts symbols
  • Create Keys for Posting Rules
  • Define Posting Rules
  • Create Transaction Type
  • Assign External Transaction Types to Posting Rules
  • Assign Bank Accounts to Transaction TypesCreate Accounts Symbols

Step 4 :- Manual Bank Statement :-

Sap Menu Path :- SPRO –> IMG –> Financial Accounting –> Bank Accounting –> Business Transactions –> Payment Transactions –> Manual Bank Statement –> Create and Assign Business transactions

Step 5 :- Define Posting Keys  and Posting Rules for Check Deposit

Sap Menu Path :- SPRO –> IMG –> Financial Accounting –> Bank Accounting –> Business Transactions –> Check Deposit –> Define Posting Keys  and Posting Rules for Check Deposit

Step 6 :- Create and Assign Business Transactions

Sap Menu Path :- SPRO –> IMG –> Financial Accounting –> Bank Accounting –> Business Transactions –> Check Deposit –> Create and Assign Business Transactions

Step 7 :- Define Variants for Check Deposit

Sap Menu Path :– SPRO –> IMG –> Financial Accounting –> Bank Accounting –> Business Transactions –> Check Deposit –>  Define Variants for Check Deposit