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SAP Travel Request Configuration

SAP Travel Request

The overall process of travel management consists the functionalities of requesting a travel trip, plan and book a trip and settles the trip.

The following SAP HR training guides how to configure travel Request in SAP. In our previous tutorials we have learnt about an overview of SAP travel management.

SAP travel request process the services with the help of Web Dynpro ABAP user interfaces. The travel request consists the following details.

  • Data and Time of the travel trip requested.
  • Reason for travel trip.
  • Destination of travel
  • Details of cost center.
  • Estimation of cost trips.
  • Travel through Bus, Rail, Flight and so on.

The travel trip is requested or booked through the different sales office by grouping the employees by the external reservation system.

1. Define Groupings for Access to External Reservation system

Step 1: – Enter the transaction code “SPRO” in the command field and enter to continue.

Step 2: – Select “SAP Reference IMG”

Step 3: – Follow the IMG Path.

SAP Customizing Implementation Guide >> Financial Accounting >> Travel Management >> travel request >> Travel Request ESS >> Other travel services >> Define Groupings for Access to External reservation system.

Step 4: – On change view “grouping for determining Sales offices overview screen, click on new entries to define new groupings as per business requirements.

grouping for determining Sales offices overview screen

Step 5: – On new entries screen, update the grouping id and description of grouping.

SAP Travel Request ESS

Click on save button and save the data.

2. Define Other Travel Services

Travel service keys like flight, hotel, bus and so on can be defined by using the following the navigation method.

IMG>> Financial Accounting >> Travel Management >> travel request >> Travel Request ESS >> Other travel services >> Define other Travel Services.

On change View other ravel services overview screen, click on new entries to define new travel services.

Other travel services

On new entries screen update the following information.

  1. Sales office Dept: – Update Groupings for Access to External reservation system id that we have configured in above step.
  2. Code: – Update the new code for travel service
  3. Name:- Update the descriptive text of travel service key.
  4. Field control: – Select the option to control field.

SAP Travel Request Configuration

Click on save button and save the configured entries.

3. Assign Groupings for Access to External Reservation System

Here we are going to assign sales office, reservation system and logical system to the group of employees.

Travel Management >> travel request >> Travel Request ESS >> Other travel services >>Assign Groupings for Access to External Reservation System

On process feature TRVOF decesion tree screen, click on create button.

SAP TRVOF

In next screen, choose node type for new nodes and update all the details and save the data.

Define Travel Mediums and Estimated costs to be Approved

You can define estimated costs and mediums of travels by using the following navigation.

SAP Customizing Implementation Guide >> Financial Accounting >> Travel Management >> travel request >> Travel Request ESS >> Define Travel Mediums and Estimated costs to be Approved